AI agents · Run your inbox, calendar and meeting notes · Prices checked October 21, 2026
Personal assistant agents for small businesses: prices and real use cases
Agents that sort email and draft replies, schedule meetings, protect focus time and take meeting notes.
The agents 7
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AssistantsFree tier
Lindy
An AI assistant that triages email, drafts replies in your voice, schedules meetings, records calls and runs recurring routines; usable from iMessage, Slack and email.
Subscription$49.99/mo
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Assistants
Motion
An AI planner that schedules your tasks and projects into your calendar automatically.
Per seat$19/seat/mo
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Assistants
Reclaim.ai
An AI calendar assistant for Google Calendar and Outlook that schedules meetings, tasks, habits and focus time.
Per seat · 2 use cases$10/seat/mo
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Assistants
Howie
An email-based scheduling assistant: copy it on a thread and it finds times and books the meeting.
Subscription$25/mo
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AssistantsFree tier
Fyxer AI
An inbox assistant for Gmail and Outlook that sorts email, drafts replies in your voice and writes meeting notes.
Subscription · 3 use cases$49/mo
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Scheduling
Akiflow
A planner that pulls tasks from your apps into one inbox and time-blocks them on your calendar, with an AI assistant.
Subscription$34/mo
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DesignFree tier
Gamma
Makes presentations, documents and simple websites from a prompt with an AI design agent.
Per seatFree; Plus $9/seat/mo (yearly)
Listed, not ranked: we haven't tested these hands-on, and we'd rather not rank on marketing pages. Tip: Start with drafts you approve, not emails it sends on its own.
What people are doing with them
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Use caseAssistantsVendor case study
PerfectTed, a 45-person matcha brand, has Fyxer organize about 10,000 emails a week and capture 110 meeting summaries, saving roughly 175 team hours a week.
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Use caseAssistantsVendor case study
An eXp Realty agent who gets 400–500 emails a day says Fyxer saves him 5 to 10 hours a week on email admin.
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Use caseAssistantsVendor case study
The Barcode Group says its reps save 3+ hours every week with Fyxer.
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Use caseAssistantsVendor case study
Paperlike, a 21-person remote company, automated 50 recurring meetings with Reclaim and reports about 6 extra hours a week for focused work per person.
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Use caseAssistantsVendor case study
QuitCarbon says each employee saves 4.1 hours a week with Reclaim's meeting automation.
Open-source options from the Hub
Free, open-source agents, skills, MCP servers and recipes for the same job, from the AITeamGuide Hub. You run them yourself.
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Agent
n8n
A fair-code workflow automation tool with AI agent steps and hundreds of integrations; self-host or use their cloud.
Ops & IT · Sales★ 208k
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Agent
AutoGPT Platform
A platform for building, deploying and running agents that automate multi-step workflows, from the team behind the original AutoGPT.
Ops & IT · Marketing★ 188k
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Skill
Anthropic Agent Skills
Anthropic's public library of Agent Skills, including Word, Excel, PowerPoint and PDF skills and examples for building your own.
Personal productivity · Software development★ 183k
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Agent
Mem0
A memory layer that lets agents remember user preferences and past context across sessions.
Software development · Personal productivity★ 68k
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Agent
CrewAI
A Python framework for running a small "crew" of role-based agents (researcher, writer, reviewer) on one task.
Ops & IT · Marketing★ 60k
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Agent
Khoj
A self-hostable personal AI that answers from your documents and the web, runs scheduled automations and does research.
Personal productivity · Research★ 38k
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